How to Do More With Apple’s Photos App: Part 2

Apple’s Photos is the default photos app for macOS. Photos makes it simple to browse, edit, and manage your growing photo and video library. The powerful editing and organisation tools built into the Photos complement the workflow so you can share them instantly.

How to Do More With Apple’s Photos App: Part 2

The second part of this tutorial uncovers tips and tricks related to the Photos app, showing its capabilities and ways you can use it on macOS and iOS devices for greater productivity in managing photos.

Please note, however, this tutorial will not cover any tips related to migration from iPhoto or Aperture as they’re no longer updated.

For this tutorial, I’ve used a 9.7 inch iPad (2017) with iOS 11 public beta 10 and a Mac Mini with macOS Sierra 10.12.6. The software will improve as the beta progress and features may change towards the final release.

14. Browse Photos Seamlessly

macOS and iOS Photos interface is minimal, made up of a single pane window. By default, you navigate through Photos in a series of panes—Photos, Memories, Shared, Albums, and Projects. If you prefer a sidebar, choose View > Show Sidebar or press Option-Command-S.

When you enable sidebar, you can see the entire organisational structure in list form. It includes shared albums, regular and smart albums, screenshots, last import, and more.

Every section in the sidebar is a click away and you can hide unneeded sections to reduce the visual clutter.

How to Do More With Apple's Photos App: Part 2

Photos uses Moments, Collections, and Years to automatically organise photos. For example—you’ve taken a vacation in Paris in the month of August 2017.

  • Moment view groups all the photos and
    videos you’ve taken in Paris at a particular day
  • Collection view
    groups all the related moments
  • Years view group all the photos you’ve
    taken in the year 2017

On macOS, click the Back button or Forward button to see the photos organised by moments, collection, or years. On a trackpad, pinch in or out to switch between different views.

How to Do More With Apple's Photos App: Part 2

On iOS, tap the Back button at the top left of the screen to switch views from collection to years. See the label besides the back button to know the type of group you’re on. Tap the thumbnail again to switch views.

The photos are hard to see in collection or years view. Tap and hold on the Year or Collection view screen. Slide a finger back and forth across the collection. This will give you a larger thumbnail view of each photo. Release the finger to view the photo.

How to Do More With Apple's Photos App: Part 2

15. Repair Photos Library

If you’re experiencing problems with photos in a library—like missing or blank photo thumbnails, unexpected lag or crash, or Photos won’t launch then you’ve to repair the library.

Before you begin, backup all the photos and clone the photo library.

Quit the Photos app. Press and hold Option-Command keys and launch the Photos again. The Repair Library window opens. Click Repair and enter the administrative password to begin running the repair tool.

How to Do More With Apple's Photos App: Part 2

16. Create and Switch Between Multiple Photo Libraries

Photos lets you create multiple photo libraries. You can keep separate photo libraries for multiple reasons—to keep personal and work photos separate, selectively sync files with iCloud, or your profession needs.

To create a new photo library, quit the Photos app. Press and hold the Option key and launch the Photos again. In the Choose Library dialog, click Create New. Type a library name and choose a location to store the library.

How to Do More With Apple's Photos App: Part 2

To switch between the library, quit the Photos app. Press and hold the Option key and launch the Photos again. In the Choose Library dialog, click the library you created, then click Choose Library.

If the library don’t exist in the Choose Library dialog, click Other Library, navigate to the library location and click Choose Library.

How to Do More With Apple's Photos App: Part 2

17. Manage Multiple Photo Libraries

If you’ve multiple photo libraries, then Photos lets you choose only one System Photo Library. According to the Apple Support Document, a System Photo Library is the only library that syncs with iCloud.

It lets you sync photos to iOS and Apple TV via iTunes. The system apps for macOS, such as Pages, Keynote, iMovie, Wallpaper preference can access photos only from the System Photo Library.

If you manage multiple photo libraries, you’ve to designate one of them as a System Photo Library. To do this, quit the Photos app. Press and hold the Option key to launch Photos again. In the Choose Library dialog, select another library and click Choose Library

How to Do More With Apple's Photos App: Part 2

When Photos opens the library, choose Photos > Preferences. In the General tab click the Use as System Photo Library button.

How to Do More With Apple's Photos App: Part 2

If you later decide to merge all the libraries, then check out PowerPhotos from Fat Cat Software. It has many features—find duplicate photos, merge photo libraries, copy photos and their metadata, easy way to browse and search multiple photos, and more.

18. Export Photos, Videos and Slideshows

Photos app lets you export both unmodified and modified photos. To export modified photos, select the items you want to export. Choose File > Export > Export (number) Photos. From the pop-menu specify file format, quality, and dimension of the exported file.

You can choose to include titles, keywords, and descriptions you’ve added in the Photos. Check Location information if you want to include location metadata.

How to Do More With Apple's Photos App: Part 2

To export unmodified original photo, select the items you want to export. Choose File > Export > Export Unmodified Original. If you’ve added copyright or keyword info to the files in Photos, then check Export IPTC as XMP to export the IPTC metadata as a sidecar file in XMP format.

How to Do More With Apple's Photos App: Part 2

To export a video, click the Movie Quality pop-up menu and choose the video quality. Standard definition (480p) is good for standard definition TV. Choose 720p or 1080p to play the video in HDTV.

How to Do More With Apple's Photos App: Part 2

To export a slideshow, Photos creates a movie file with the video format you select.

Choose File > Export > Export Slideshow. Click the Format pop-up menu and choose the format quality. If you want to send this video to another device, then check Automatically Send to iTunes.

How to Do More With Apple's Photos App: Part 2

19. Customise a Slideshow

Creating a slideshow is intuitive and Photos give you a variety of options. Select a group of images, and choose File > Create Slideshow. Give the slideshow a name, and click OK. A new entry appears in the Projects pane. In the slideshow editor, you can organise the images, add text, theme, music, and customise slide duration.

Note—apart from photos you can base your slideshow on a moment or collection, a whole album or multiple albums.

How to Do More With Apple's Photos App: Part 2

Photos support several slideshow presentation styles called Themes. Click the Theme Picker icon at the right and click the theme name. Photos previews what each theme will look. Click the Preview button to view the preview.

Click the + symbol to add text or images. You can re-order the images in all themes, but some themes are more customisable.

How to Do More With Apple's Photos App: Part 2

Themes come with default music, you can pick any tune from the iTunes library. Click the Music Picker button. The Selected Music section list the music that will play with your slideshow. To preview the music, move your mouse over the track and click Play.

To pick a different music, click the disclosure caret next to the Music Library header. Click the search icon to search iTunes library, or choose from the tracks that appear. Note—songs that reside on the Mac and not encumbered by DRM are available.

How to Do More With Apple's Photos App: Part 2

Click the duration icon to set the time of your slideshow. You can either choose a specific duration or choose Fit to Music. The duration of each individual slide is determined by the number of slides and the length of the presentation.

How to Do More With Apple's Photos App: Part 2

20. Make Quick Edits to Clips in iOS

iMovie for iOS easily lets you trim a video clip, add filters, titles and music without leaving Photos app. Select the clip you want to edit and tap Edit. Tap the More Options button, then tap iMovie from the extension list.

How to Do More With Apple's Photos App: Part 2

To trim a clip, tap the Trim button, then drag the yellow trim handle to shorten or lengthen the clip. Tap Done to export the clip.

How to Do More With Apple's Photos App: Part 2

To add a filter, tap the Filter button, then tap a filter to preview it in the viewer. Tap Done to export the clip.

How to Do More With Apple's Photos App: Part 2

To add a title, tap the Title button, then tap a select a title style. In the viewer, tap the sample title and type a title. Tap Done to export the clip.

How to Do More With Apple's Photos App: Part 2

When you make edits to a video clips in Photos, the original clip gets replaced with the edited version. To restore the original clip, select the video clip you edited. Tap Edit > Revert > Revert to Original.

How to Do More With Apple's Photos App: Part 2

Conclusion

In this part of the tutorial series I showed you some tips and tricks you can use to improve workflow with the Photos app. In the next part of the tutorial series, I shall show you more tips and tricks to use Photos like a pro.