How to Enhance Productivity in iOS 11 for iPad

iOS is a relatively young operating system. The iPad experience though gaining momentum with every release, is also criticised for not getting much attention from Apple.

How to Enhance Productivity in iOS 11 for iPad

At this year’s WWDC keynote event, Apple announced the eleventh major version of its mobile operating system, iOS 11. It includes a number of improvements across the board, but with significant emphasis on iPad.

In this tutorial, I’ll show you:

  • New features incorporated in iOS 11, especially for iPad
  • How to make use of these features to enhance your productivity

Note—for this tutorial, I’ve used iPad 5th generation with iOS 11 public beta 2 and 3. It is possible that the software will improve as the beta progress and features may change towards the final release.

iOS 11 Compatibility

For iPad, iOS 11 is compatible with:

  • iPad mini 2, 3, and 4
  • iPad 5th generation
  • iPad Air and Air 2
  • 9.7 inch iPad Pro
  • 10.5 inch iPad Pro
  • 12.9 inch iPad Pro 1st and 2nd generation

Not all iPads have same multitasking capabilities. According to theApple Developer Documentation

  • iPad mini 2, 3, and iPad Air can’t use true Split View, instead they’ll be able to pull over a single Slide Over
  • iPad mini 4 and all supported 9.7 inch iPads use the compact size class (iPhone style UI) when going into Split View, and both can stay in focus. If you bring up another Slide Over and PiP, then only one view will stay in focus
  • 10.5 inch iPad Pro use the compact size class (iPhone style UI) when going into Split View, and both can stay in focus. If you bring up another Slide Over and PiP, all views will stay in focus
  • 12.9 inch use the regular size class (iPad style UI) when going into Split View, and both can stay in focus. If you bring up another Slide Over and PiP, all views will stay in focus

Managing Files With the Files app

The newFilesapp gives users a central space to browse, search, and organise files—including files on an iPad, within other apps, iCloud Drive, OS X Server, and third-party services such as Dropbox, Google Drive, and OneDrive.

They all live separately in their ownLocationsfolder, and as of iOS 11 public beta 3 they don’t yet mingle together.

There are two sections of the Files app.

On the left, you’ll see the list of sources.

  • On My iPadlist all the files and folders on the iPad.
  • iCloud Drivelist all the files and folders on the iCloud.
  • Recently Deletedlist all the files and folders you can search, delete and recover (alsoRecover AllorDelete All)

Click theEditbutton on the top to add or remove a section. Drag the handle to re-arrange the sections. You’ll also notice thatFilesapp replaces the need foriCloudapp.

How to Enhance Productivity in iOS 11 for iPad

On the right, you’ll see the list of all the files and folders in each cloud service. When you swipe down in a folder, you’ll see options to create a new folder and sort files by name, date, size, and tag.

By default, you’ll see files and folders in a grid view. Tap theList Viewbutton to reveal more options—file size, modified date, and a shortcut to download that file or folder.

On the right top, you’ll see a persistentSearch barto find the files you need quickly.

How to Enhance Productivity in iOS 11 for iPad

TheFilesalso lets you addFavouritesandTagsto any file or folder in the app. These tags makes it easier to find documents without having to constantly organise them into folders; they’re similar to theFindertagging system in macOS.

To add a tag, press and hold the file or folder. From the menu, clickTagsand then choose the tag label of your choice.

How to Enhance Productivity in iOS 11 for iPad

In theFilesapp you can drag and drop a file from one folder to another. You can move multiple files. Tap and hold the file with one finger until it pops out from its original place.

Using another hand select and tap different files. Now, go to another folder and release your finger to drop the files there.

When you tap on a file or folder, a contextual menu will appear. Through this menu you can copy, create a duplicate copy, rename, move, add a favorite or tag, delete, and share that file or folder.

How to Enhance Productivity in iOS 11 for iPad

Click theShareoption and underAction ExtensionclickAdd People.Invite people to collaborate with you on that file or folder. As of now, it seems that you can invite people to share, but they can’t edit the document.

How to Enhance Productivity in iOS 11 for iPad

Dock and Multitasking

In iOS 11, Dock has a new floating design and lives along the bottom of your home screen. It has three new features—you can pin more apps to the Dock, drag and drop apps and folders, and intelligently suggest up to three recently used apps.

To disable recent apps, openSettings, tapGeneral > Multitaskingand toggleShow Recentsto off.

How to Enhance Productivity in iOS 11 for iPad

The Dock is omnipresent even in apps. Swipe up from the bottom of the screen in any app to bring Dock, drag the app to open in Slide Over mode, or enter Split View.

Multitasking has undergone a thorough revision in iOS 11. On iPad, multitasking lets you use two apps at once in Slide Over, Split View, App Switcher, or Picture in Picture mode.

To enter Slide Over, open the first app you’d like to use. Swipe up from the bottom of the screen to pull up Dock, and drag the app you want to use onto the left or right side of the screen.

A single Slide Over will appear. You can move the Slide Over panel to either side of the screen, so you’re not limited to single side.

How to Enhance Productivity in iOS 11 for iPad

To turn that Slide Over panel into a Split View screen, drag down the top edit handle to pull the app into Split View mode. Then adjust the vertical handle to change the sizing of each panel. In Split View you can split the two app in three ways:

  • 50–50: each app takes up the exact same space
  • 25–75: The app on the left takes 25% of the screen, with the right app taking up 75%
  • 75–25: The app on the left takes 75% of the screen, with the right app taking up 25%

How to Enhance Productivity in iOS 11 for iPad

You can swap the second app in Split View with different one. To exit Split View, drag the edit handle all the way to the left or right side of the screen to have one of the two apps take over the entire part of the screen.

To bring up App Switcher, swipe up from the bottom of the screen or use a four-finger swipe upward to access App Switcher. In iOS 11, App Switcher squishes App Spaces and Control Center together and traditionally replace both iOS multitasking view and grey vertical scrolling space when swapping apps in Split View in iOS 10.

How to Enhance Productivity in iOS 11 for iPad

And like in previous iOS, the eleventh version supports all the multi-finger gesture

  • Four-finger later swipe to switch between apps
  • Four-finger upward swipe to bring up App Switcher
  • Four-finger pinch to return to the home screen
  • One-finger drag to hide Picture-in-Picture
  • Two-finger pinch to adjust the Picture-in-Picture mode

Drag-and-Drop Items

Drag and Drop uses a touch-and-hold based multitouch interface to let you move or copy selected content from a source location to destination. They work both within the same apps and across multiple apps. It supports multiple simultaneous drag activities—as many as your finger can handle. You can drag-and-drop either a single or multiple items.

Note: With iOS 11 Public Beta 3, drag and drop mainly works with Apple’s apps such as Notes, Mail, Safari, Files, Photos, Remindersand more. After the iOS 11 release, third-party apps will add support for this feature. Also, drag-and-drop always results in duplication, not movement, of content.

There are many ways to use drag-and-drop. To illustrate we’ll drag a photo from thePhotosapp to another app. Open thePhotosapp. Tap and hold the image until it pops out of its original place.

Now you have three options:

Press theHomebutton using your other finger while still holding on the image. Locate the app in which you want to drop the content. If the app is in the home screen, hover the image over to the app.

For example: drag and drop a photo to a particular note in theNotesapp. The moment you head into the app, a+will appear at the border of the content.

How to Enhance Productivity in iOS 11 for iPad

Assuming you’re holding onto the image, double tap theHomebutton to bringApp Switcher. From this screen go theNotesapp and drop the image to a note.

How to Enhance Productivity in iOS 11 for iPad

Assuming you’re holding onto the image, swipe up from the bottom of the screen to bring upDock. Hover the image onto the app and drop the image.

How to Enhance Productivity in iOS 11 for iPad

The above options work well if you’ve to use this feature only for single content. At times when you’re researching you might want to drag-and-drop multiple types of content such as text, links, files, and images onto another app.

This is possible by opening two apps side-by-side. For example: openSafariapp on one side andNotesapp on the other side. Now drag-and-drop links, text, images to theNotesapp.

How to Enhance Productivity in iOS 11 for iPad

In the same way, you can drag-and-drop multiple items from one app to another. To illustrate we’ll drag multiple photos from thePhotosapp to another app.

Open thePhotosapp. Tap and hold the image until it pops out of its original place. While dragging select additional pictures by tapping them with another finger.

The selected items move together and appear stacked beneath the finger. Now drop them to another app of your choice. For example: drag-and-drop multiple photos to theMailapp. You can also drag-and-drop multiple items by methods described above.

How to Enhance Productivity in iOS 11 for iPad

Drag-and-Drop is useful in many ways. You can open Split View inSafariwith the use of drag-and-drop. Tap and hold on any link until the drag-and-drop box appears. Then drag the link to the edge of the screen, you’ll notice a gap between the edge of theSafariand edge of the screen. Drop the link and it will open in Split View window.

How to Enhance Productivity in iOS 11 for iPad

You can share addresses from theMapswith the use of drag-and-drop. Search for the location, tap and hold on the location address. Swipe up from the bottom of the screen to bring upDockand head into theMailapp to share it.

How to Enhance Productivity in iOS 11 for iPad

Taking Screenshots and Record Video

In iOS 11 the process of capturing and saving screenshot has been completely revamped. You’ll notice two new features—aScreenshots Albumlocated in thePhotosapp and the Screenshots floating feature.

When you take a screenshot, the snap minimises into the bottom-left corner, or when you take multiple screenshots in a quick succession, the snaps accumulate like a stack of coins.

How to Enhance Productivity in iOS 11 for iPad

From here, you can choose any one of the options:

  • Swipe the snap to reject the screenshot, it’ll not save itself in thePhotosapp
  • When you leave the snap for few seconds, it will disappear and save itself into thePhotosapp
  • When you long press the snap,Share Sheetwill appear. This way you can share that snap with other apps

How to Enhance Productivity in iOS 11 for iPad

  • Tap the snap to enter Markup mode, where you can make edits to the screenshot with various markup tools and save it to thePhotosapp. Crop the image, add shapes, text, signature, and more. When you tapDone,you can either save the screenshot to the Photos library or delete them entirely.

How to Enhance Productivity in iOS 11 for iPad

Screen recording is now in-built in theControl Center, you don’t have to rely on third-party apps anymore.

To enable screen recording, launch theSettingsapp and tapControl Center. TapCustomize Controlsand then tap the green plus button next toScreen Recording. Grab the handle to arrange theScreen Recordingbutton right at the top.

How to Enhance Productivity in iOS 11 for iPad

With shortcut added, swipe up from the bottom of the iOS device screen and tap theScreen Recordingbutton.

It will begin a 3–2–1 countdown to give you a chance to dismiss Control Centerand then button will turn red to show that it’s now recording the screen. You’ll also see a blue bar at the top of the screen as an indicator that the recording is going on.

At the bottom of theScreen Recordingbutton is a toggle to switch on and off the microphone audio. Tap theMicrophone Audiobutton to turn audio recording on, then tapStart Recording.

How to Enhance Productivity in iOS 11 for iPad

Once you stop the recording, the video gets saved to thePhotos app > Camera Roll.You can then view, edit, and share the recording normally the way you do for videos.

Markup and Save PDF files in Safari

In iOS 11 you can save webpages, notes, and other files as PDFs right in Safari.

When you view a web article, note, or similar file, tap theShare Sheetsicon. In theAction Extensionrow tapMarkup as PDF.

How to Enhance Productivity in iOS 11 for iPad

You’ll see a preview of the PDF file. From this screen, tap thePencilicon in the top-right corner to add notes and highlights to the file. When you’ve finished with the markup, tapDoneand chooseSave File To…>Filesapp.

How to Enhance Productivity in iOS 11 for iPad

Conclusion

iOS 11 brought a number of new features on the iPad. The new features include—Files app to manage files, makeover of multitasking including Slide Over, Split View, and App Switcher, Drag and Drop, Screenshot capture and workflow, Screen recording, and annotate PDF right in Safari.

In this tutorial, I’ve covered all the new features and shown you how to use them to increase productivity.